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The City Clerks Association of California (CCAC) was founded in 1977 with a mission of promoting the profession of City Clerks through education, support and communication.

We encourage you to explore our website and email us at:
ccacinfo2(at)californiacityclerks.org with any comments or suggestions you may have.

Get on our mailing list!
Subscribe to our mailing list and receive our monthly newsletter or be notified of special announcements! Your email address will be kept in the strictest confidence by the CCAC.

The Objectives of CCAC are to:

*	Provide Leadership and Management Training Opportunities in Concert with Our Diverse Society.
*	Enhance Levels of Service Responsive to the Growing Demands Within our Organizations.
*	Foster Pro-Active Programs to Promote Effective Legislation.
*	Promote Networking System Among Members.

The city clerk is the local official for elections, local legislation, the Public Records Act, the Political Reform Act, and the Brown Act (open meeting laws). Before and after the city council takes action, the city clerk ensures that actions are in compliance with all federal, state and local statutes and regulations and that all actions are properly executed, recorded, and archived.

The statutes of the State of California prescribe the basic functions and duties of the city clerk, and the Government Code and Election Code provide precise and specific responsibilities and procedures to follow.

The office of the city clerk is a service department within the municipal government upon which the city council, all City departments, and the general public rely for information regarding the operations and legislative history of the City. The city clerk serves as the liaison between the public and city council and provides related municipal services.

As an Elections Official, the City Clerk administers Federal, State and Local procedures through which local government representatives are selected. The Clerk assists candidates in meeting their legal responsibilities before, during and after an election. From Election pre-planning to certification of election results and filing of final campaign disclosure documents, the City Clerk manages the process which forms the foundation of our democratic system of government.

As a Legislative Administrator, the City Clerk plays a critical role in the decision-making process of the local legislature. As the key staff for Council meetings, the Clerk prepares the legislative Agenda, verifies legal notices have been posted or published, and completes the necessary arrangements to ensure an effective meeting. The Clerk is entrusted with the responsibility of recording the decisions which constitute the building blocks of our representative government.

As a Records Manager, the City Clerk oversees yet another legislative process; the preservation and protection of the public record. By statute, the clerk is required to maintain and index the Minutes, Ordinances and Resolutions adopted by the legislative body. The City Clerk also ensures that other municipal records are readily accessible to the public. The public record under the conservatorship of the City Clerk provides fundamental integrity to the structure of our democracy.

NEWS FLASH - CCAC Pilot Alternative Scholarship Program

CCAC is offering an additional scholarship opportunity through a Pilot Alternative Scholarship Program recently approved by the CCAC board. This program offers scholarships for members to attend a CCAC Nuts & Bolts session, MMC (one day) Academy session, or to participate in an IIMC Online Learning Institute Course. Application deadline is May 1, 2009.

CCAC Pilot Alternative Scholarship Program >>

Application for Alternative Scholarship Program >>

CEPO’s PROFESSIONAL DEVELOPMENT SERIES IS HERE!!

Registration is NOW OPEN for CEPO’s MMCA! The dates are February 4 – 6, 2009 and it will be held at The Mercy Center in Burlingame, CA.

NORTHERN DIVISION NUTS & BOLTS WORKSHOP

Registration is NOW OPEN for Northern Division Nuts & Bolts. The dates are March 5-6, 2009 in Redding, California.

Flyer >>

Registration Form >>

News Clerks Should Know

Please check out the latest news provided to you by our Legislative Director Shalice Reynoso, MMC.

Form 410, New Requirements (Released 12/18/08)

AB 3030, Effective 1/1/09 (Released 12/17/08)

Clarifications to the Brown Act (Released 12/16/08)

AB 1234 Ethics Training for Local Officials (Released 11/24/08)

MARK YOUR CALENDAR

NORTHERN DIVISION NUTS & BOLTS SESSION

Redding, California

March 5-6, 2009

MASTER MUNICIPAL CLERK ACADEMY

February 4-6, 2009

Mercy Center, Burlingame, California

As the Professional Development Director, I am excited about the educational opportunities that are available to you in 2009. Stay tuned for updates and additional venues. Please share this information with others in your office or within your City Clerk network.

If I or the Professional Development Committee can assist you with your educational goals in any way, please call Professional Development Director Dawn Abrahamson at (510) 284-4063 or send by email dabrahamson(at)ci.fremont.ca.us

Have an idea? Submit a Legislative Proposal!

If you notice a statute or code that needs to be clarified or changed, consider submitting a Legislative Proposal. Complete the form as thoroughly as possible, and your Legislative Committee will take it from there.

Legislative Proposal Form

NO TIME!!

If you are unable to complete the full Legislative Proposal, we still want to hear from you. Simply fill out and send us the Quick Form.

Quick Legislative Proposal Form

For additional information, check out the Legislative Update page.

COMMITTEE MEMBERS NEEDED

Have you ever thought about getting more involved in the City Clerk's Association of California (CCAC) by serving on a committee at the State or Division level, but are unsure of where to start. The CCAC Board has created an interest card especially for you. The information will be shared with a CCAC representative who will contact you when committee openings become available. This is a great way to meet other Clerks and earn points towards MMC Certification. All active CCAC Members may serve on committees. Many committee assignments are handled via conference call.

Committee Interest Card >>

BAKERSFIELD CONFERENCE MATERIALS

Materials for the 2008 Bakersfield Annual Conference are available for download.

Conference Materials

CMC/MMC/RECERTIFICATION GUIDELINES

New Guidelines/New Applications -

In May 2008, the IIMC Board of Directors revised Education Guidelines for Certified Municipal Clerk, Master Municipal Clerk, and for Recertification.

IIMC Certification Guidelines >>

CMC/MMC GRACE PERIODS

At the May 2008 Annual Meeting in Atlanta, the IIMC Board of Directors spent the first portion of their meeting discussing IIMC’s education philosophy. Given the on-going concerns with the education program guidelines, the Board unanimously voted to implement the following items:

	Extend the “grace period” to complete CMC and MMC certification programs through 2009; and
	Reduce the MMC annual point candidacy requirements from 12 to 6; and
	Eliminate the bachelor degree requirement for MMC certification.

Education discussions will be on-going and will include a membership survey in upcoming months.

A detailed explanation and flow charts of what that means to each of you individually has been summarized in two helpful documents, which can be found below. We are already hearing from Clerks who have benefited from the grace period and are forwarding now completed applications to IIMC much earlier than anticipated! Take the time to read through these materials. The accommodations offered are significant.

http://www.iimc.com/Education/Certification/GRACE%20PERIOD-CMC.doc

http://www.iimc.com/Education/Certification/GRACE%20PERIOD-MMC.doc

CITY CLERK'S HANDBOOK ORDER FORM

The 2004 City Clerk's Handbook (newest edition) is now available on CD.

Order Form