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The City Clerks Association of California (CCAC) was founded in 1977 with a mission of promoting the profession of City Clerks through education, support and communication. We encourage you to explore our website and email us at: ccacinfo2(at)californiacityclerks.org with any comments or suggestions you may have.

Search the CCAC Website

The Objectives of CCAC are to:

*	Provide Leadership and Management Training Opportunities in Concert with Our Diverse Society.
*	Enhance Levels of Service Responsive to the Growing Demands Within our Organizations.
*	Foster Pro-Active Programs to Promote Effective Legislation.
*	Promote Networking System Among Members.

The city clerk is the local official for elections, local legislation, the Public Records Act, the Political Reform Act, and the Brown Act (open meeting laws). Before and after the city council takes action, the city clerk ensures that actions are in compliance with all federal, state and local statutes and regulations and that all actions are properly executed, recorded, and archived.

The statutes of the State of California prescribe the basic functions and duties of the city clerk, and the Government Code and Election Code provide precise and specific responsibilities and procedures to follow.

The office of the city clerk is a service department within the municipal government upon which the city council, all City departments, and the general public rely for information regarding the operations and legislative history of the City. The city clerk serves as the liaison between the public and city council and provides related municipal services.

QUESTYS 2nd ANNUAL DENISE PENNELL SCHOLARSHIP

Questys Solutions offers its second annual Denise Pennell Educational Scholarship. This an annual scholarship offered to a qualified recipient looking to forward his or her career in the field of California city clerk or clerk of the board.

To Apply for the Scholarship

Go to www.questyssolutions.com/scholarship to apply.

Press Release

Scholarship Application

SOUTHERN DIVISION NUTS & BOLTS

DON'T GET LOST IN THE JUNGLE...Register now for the Southern Division Nuts & Bolts Workshop to be held October 16 and 17, 2008, in Brea at the Brea Community Center/Brea Embassy Suites.

A must for new City Clerks, Deputy or Assistant City Clerks, and City Clerk support staff – the workshop will provide initial training and information on the intricate details of the responsibilities of the City Clerk's office (agendas, minutes, recordkeeping, contracts, research methods, ordinances, resolutions, elections, the Brown Act, the Public Records Act and a myriad of other subjects).

The workshop is casual. Our theme this year is “Surviving the safari of local government in the Clerk’s office”. We encourage you to dress in appropriate “theme” attire.

See the flyer and registration for additional details. Share this information with your friends!

WE WANT YOU!!

Get involved and serve the CCAC Board, obtain MMC/CMC points, and have a fun time networking with your peers! The CCAC Board is recruiting for City Clerks, Assistant City Clerks and Deputies to serve as officers on the Board for all positions. If you are interested in serving, please complete the form below or contact Elizabeth Aquire, City Clerk, City of Galt, at (209) 366-7130.

Notice of Nomination Form

COMMITTEE MEMBERS NEEDED

Have you ever thought about getting more involved in the City Clerk's Association of California (CCAC) by serving on a committee at the State or Division level, but are unsure of where to start. The CCAC Board has created an interest card especially for you. The information will be shared with a CCAC representative who will contact you when committee openings become available. This is a great way to meet other Clerks and earn points towards MMC Certification. All active CCAC Members may serve on committees. Many committee assignments are handled via conference call.

Committee Interest Card >>

BAKERSFIELD CONFERENCE MATERIALS

Materials for the 2008 Bakersfield Annual Conference are available for download.

Conference Materials

SOUTHERN DIVISION NUTS & BOLTS

The Southern Division Nuts & Bolts has been scheduled for October 16-17, 2008, in Brea, additional information to follow. The cost for this session is as follows:

$250 per participant for CCAC members

$275 per participant for non-members

CMC/MMC/RECERTIFICATION GUIDELINES

New Guidelines/New Applications -

In May 2008, the IIMC Board of Directors revised Education Guidelines for Certified Municipal Clerk, Master Municipal Clerk, and for Recertification.

IIMC Certification Guidelines >>

CMC/MMC GRACE PERIODS

There’s more great news for CMC and MMC students! An IIMC E-Blast recently announced approval of Task Force recommendations offering a grace period for municipal clerks seeking certification who were actively involved in that pursuit prior to adoption of the new Education Guidelines that became effective on January 1, 2007.

A detailed explanation and flow charts of what that means to each of you individually has been summarized in two helpful documents, which can be found below. We are already hearing from Clerks who have benefitted from the grace period and are forwarding now completed applications to IIMC much earlier than anticipated! Take the time to read through these materials. The accommodations offered are significant.

CMC Grace Period Information

MMC Grace Period Information

THANK YOU for your patience during this transition. We have done a lot of listening to members over these past months and continue to urge you to contact us with concerns and successes. We are your link to IIMC and love talking with members about certification and making it happen for each one of you.

Please call or email. We truly look forward to hearing from you!

Colleen J. Nicol, MMC Pam Kolacy, MMC

(951) 826-5818 (360) 379-5045

cnicol(at)riversideca.gov pkolacy(at)cityofpt.us

CITY CLERK'S HANDBOOK ORDER FORM

The 2004 City Clerk's Handbook (newest edition) is now available in hardcopy or CD. Download the order form here >>

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Subscribe to our mailing list and receive our monthly newsletter or be notified of special announcements! Your email address will be kept in the strictest confidence by the CCAC.

As an Elections Official, the City Clerk administers Federal, State and Local procedures through which local government representatives are selected. The Clerk assists candidates in meeting their legal responsibilities before, during and after an election. From Election pre-planning to certification of election results and filing of final campaign disclosure documents, the City Clerk manages the process which forms the foundation of our democratic system of government.

As a Legislative Administrator, the City Clerk plays a critical role in the decision-making process of the local legislature. As the key staff for Council meetings, the Clerk prepares the legislative Agenda, verifies legal notices have been posted or published, and completes the necessary arrangements to ensure an effective meeting. The Clerk is entrusted with the responsibility of recording the decisions which constitute the building blocks of our representative government.

As a Records Manager, the City Clerk oversees yet another legislative process; the preservation and protection of the public record. By statute, the clerk is required to maintain and index the Minutes, Ordinances and Resolutions adopted by the legislative body. The City Clerk also ensures that other municipal records are readily accessible to the public. The public record under the conservatorship of the City Clerk provides fundamental integrity to the structure of our democracy.